80 sales meetings in 5 days. Zero CAC. 46 days of work saved.

Key results at a glance

10,690

Leads captured

1,223

AI-led conversations

895

Marketing qualified leads

521

Sales qualified leads

High-intent meetings scheduled

366h

Manual work estimated

The Challenge

Turning Event Traffic Into Sales Opportunities at Scale

Ptak Warsaw Expo was capturing thousands of leads from large-scale events, but managing and qualifying them manually created a bottleneck. The team needed a faster way to organize lead data, identify sales-ready prospects, and move high-intent contacts toward meetings without overloading the sales team.

High lead volume from large-scale events generating thousands of captured contacts

Manual qualification bottleneck slowing down the process of identifying valuable prospects

Limited sales team capacity to follow up with every lead quickly and consistently

Risk of losing high-intent leads before they could be contacted and warmed up

Scattered lead data requiring structure, notes, and reliable reporting in Google Sheets

Need for faster sales action to turn event interest into scheduled business meetings

The Solution - AI PERSONA

The Breakthrough

An AI Persona was implemented to handle customer conversations across key communication channels, helping the team respond faster, qualify leads, and move high-intent prospects toward sales meetings without increasing manual workload.

E-mail

Contact Forms

AI PERSONA IN ACTION

The AI Persona became a communication layer between incoming leads and the sales team. It handled conversations, collected structured data, qualified prospects, and helped turn event interest into sales-ready opportunities within days.

Instant Improvements

Results?

AI Persona automated lead handling at scale, turning thousands of captured contacts into qualified sales opportunities within just five days. It handled conversations, structured lead data, supported follow-ups, and reduced an estimated 366 hours of manual work to a short AI-supported process.

10,690 leads captured

80 meetings booked in 5 days

Lead data structured in Google Sheets

366h of manual work saved